Dawson Co-operative Union
2026 AGM Resolutions

R-1: Household Spending Requirement

PURPOSE: Addition to rules to allow spending requirement to be satisfied by combining purchases under the candidate’s own membership number and the membership number of one other adult member who resides at the same address.

RULE 81 Qualifications for Directors

CURRENT
81.3 To be eligible as a candidate in an election to a term of office (including an acclamation), the individual or member eligible organization of which the individual is a designated representative is required to have purchased goods or services, or a combination of both, from the Association, worth at least:

81.3.1 $2,400 during the last financial year of the Association, or

81.3.2 $7,200 during the previous 3 financial years of the Association.

81.4 No individual is entitled to become, continue serving as, or act as a director of the Association if:

81.4.1 the individual is under the age of 18 years;

81.4.2 the individual is found by a court, in Canada or elsewhere, to be incapable of managing the individual’s own affairs;

81.4.3 the individual is an undischarged bankrupt;

81.4.4 the individual is convicted in or out of British Columbia of an offence in connection with the promotion, formation or management of a corporation, or an offence involving fraud, unless the events described in the Act have occurred;

81.4.5 the individual is an employee of the Association or has been employed by the Association within 2 years prior to the annual nomination deadline;

81.4.6 if at any time the individual has been involved in any:

81.4.6.1 litigation against the Association, including, without limitation, any claim governed by the Civil Resolution Dispute Tribunal;

81.4.6.2 claim against the Association that involves arbitration or is governed by the Arbitration Act;

81.4.6.3 claim against the Association alleging any human rights violation;

81.4.6.4 mediation of a claim against the Association; or has otherwise made or alleged any claim against the Association, regardless of whether or not such claim has been settled, dismissed, resolved or withdrawn;

81.4.7 the individual or a member eligible organization of which the individual is a director has an account with the Association that is not in good standing.

AMENDMENTS
Add:
81.3.3 Notwithstanding subsections 81.3.1 and 81.3.2, the spending requirement may be satisfied by the aggregate value of goods or services purchased under: (a) the candidate’s own membership number, and/or (b) the membership number of one other member who resides at the same address as the candidate, provided that:

(i) the candidate discloses the relevant membership number(s) on the nomination form;

(ii) each such member signs a written authorization (in a form approved by the Board)
consenting to verification of their spending records by the Association and confirming their support for the candidate’s nomination or appointment; and

(iii) the spending records are verified by the Association prior to confirming eligibility.

81.5 The Board may establish administrative policies and forms for household verification and authorization that are consistent with the Personal Information Protection and Electronic Documents Act (PIPEDA). Failure to provide required authorizations or verification shall render the candidate ineligible.

RESOLUTION:
WHEREAS, Rule 81 of the Association currently sets out the spending requirement for eligibility as a candidate for election to the Board of Directors;
WHEREAS, the Board has identified a need to recognize shared household purchasing patterns while maintaining appropriate verification safeguards;
THEREFORE, be it resolved that Rule 81 be amended by adding the following new subsections and rule, to read:

81.3 To be eligible as a candidate in an election to a term of office (including an acclamation), the individual or member eligible organization of which the individual is a designated representative is required to have purchased goods or services, or a combination of both, from the Association, worth at least:

81.3.1 $2,400 during the last financial year of the Association, or

81.3.2 $7,200 during the previous 3 financial years of the Association.

81.3.3 Notwithstanding subsections 81.3.1 and 81.3.2, the spending requirement may be satisfied by the aggregate value of goods or services purchased under: (a) the candidate’s own membership number, and/or (b) the membership number of one other member who resides at the same address as the candidate, provided that:

(i) the candidate discloses the relevant membership number(s) on the nomination form;

(ii) each such member signs a written authorization (in a form approved by the Board) consenting to verification of their spending records by the Association and confirming their support for the candidate’s nomination or appointment; and

(iii) the spending records are verified by the Association prior to confirming eligibility.

81.4 [No change, remains as currently worded]

81.5 The Board may establish administrative policies and forms for household verification and authorization that are consistent with the Personal Information Protection and Electronic Documents Act (PIPEDA). Failure to provide required authorizations or verification shall render the candidate ineligible.

R-2: Committee Attendance Records
PURPOSE: Amendment to modernize method of recording attendance.

RULE 108

CURRENT
122 A director who is present at a meeting of a directors’ committee must sign his or her name in a book kept for that purpose.

AMENDMENTS
122 A director who is present at a meeting of a directors’ committee must sign his or her name in a book kept for that purpose. ensure that attendance is recorded, with the method to be determined by the Board of Directors from time to time.

RESOLUTION:
WHEREAS, Rule 122 of the current bylaws mandates that directors present at a committee meeting must sign their names in a designated attendance book;
WHEREAS, there is a need for flexibility in recording attendance to accommodate evolving methods and technologies;
THEREFORE, be it resolved that Bylaw 122 be amended as follows:
122 A director who is present at a meeting of directors committee must ensure that attendance is recorded, with the method to be determined by the Board of Directors from time to time.
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